Fee structure & coupons

Define what students owe before you collect. Structure lives under Admin Settings.

Who else: school_admin. Accountant collects but does not own these masters.

Session & fee heads

1. Confirm academic session on school setup.
2. Ensure fee heads exist (tuition, transport, etc.) via class-fee / other-fee screens as exposed in your build.
3. Prefer one clear monthly tuition head per class where possible.

Class fees

Route: /portal/admin/class-fees

1. Admin Settings → Manage Class Fee.
2. Select class (and session if prompted).
3. Add line items: head, amount, frequency (monthly / one-time).
4. Save. New enrolls pick up this structure on fee profile generation.
5. Repeat for every class that charges differently.

Other / one-off fees

Route: /portal/admin/other-fees

1. Open Manage Others Fee.
2. Define school-wide extras (admission, ID card, books).
3. Assign or charge on student profile when collecting.

Exam fees

Route: /portal/admin/exams (fee side of exam master)

1. Open Manage Exams.
2. Create exam definitions with fee amounts if exams are charged.
3. Link schedules later from the Exams guide.

Coupons / discounts

Route: /portal/admin/fee-coupons

1. Open Fee Coupons.
2. Create coupon: code, percent or flat, validity, applicable classes if any.
3. Staff apply coupons at collect time; large discounts may need Approvals.

Checklist before go-live collect

• [ ] Every active class has class-fee rows
• [ ] Transport fares exist if you sell buses → Transport
• [ ] Print docs ready → Setup
• [ ] Test collect on one student → Fee collect

Related

Wallet-first money flow (deeper): Fee collection workflow.