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Account Section — dues, collection, ledgers

Who: school_admin and accountant only. Principal / VP do not see this sidebar group on web.

Open: left sidebar → Account Section.

What sits here

| Menu | Route | Use it for | | --- | --- | --- | | Due Fee Record | /portal/account/due-fees | Who owes what (class / section / month), including previous-year due (PYD) when shown | | Due Fee Notice | /portal/account/due-notices | Send payment reminders to parents | | Daily Collection | /portal/account/daily-collection | Today’s (or chosen day) cash/UPI collected | | Monthly Ledger | /portal/account/monthly-ledger | Month-wise fee ledger | | Yearly Ledger | /portal/account/yearly-ledger | Year summary | | Income Expense | /portal/account/income-expense | School income & expense entries |

Fee collect / print receipt is on the student fee screens (/portal/fees for Admin; Accountant via Students / granted menus). See Fee collect.

Due Fee Record — step by step

  1. Sidebar → Account Section → Due Fee Record.
  2. Choose class, section, and month filters as needed.
  3. Read columns: student name, roll, father, address, fee heads, due / paid / pending.
  4. Watch for previous year due (PYD) highlighting when the UI shows it — that amount is older unpaid balance.
  5. Export:
    • PDF (all / class / section options as shown)
    • CSV for Excel
  6. To collect: open the student (or go to Student Fees / student row Pay fee) and take payment.

Due Fee Notice — step by step

  1. Account Section → Due Fee Notice.
  2. Select class / students who still have dues.
  3. Review the notice text.
  4. Click Send Notice (push / channel as configured).
  5. Confirm parents receive the alert; follow up from Due Fee Record if unpaid.

Daily Collection — end of day

  1. Account Section → Daily Collection.
  2. Pick the date.
  3. Match totals with physical cash / UPI settlement.
  4. Investigate mismatches via Invoices & Receipts or student fee history.

Monthly / Yearly Ledger

  1. Open Monthly Ledger or Yearly Ledger.
  2. Select period / session.
  3. Use for principal reports, audits, and owner reviews (Principal may request printouts from you — they cannot open this menu themselves).

Income Expense

| Role | Behaviour | | --- | --- | | School Admin | Can save to ledger immediately (and edit/delete per policy) | | Accountant | Submit entry → waits in Approvals until School Admin approves |

  1. Open Income Expense.
  2. Choose type (from Admin Settings → Manage IE-Type).
  3. Enter amount, date, note → Save / Submit.
  4. Accountant: track status under My Approval Requests.