Academic year (promote / passout)

Close a session: promote classes, mark passout, import, or hide old cohorts.

Who else: school_admin only for irreversible year-end actions.

Academic Section

Route: Academic Section in the school_admin sidebar

1. Open Academic Section (promote / passout / import / hidden as labeled).
2. Confirm the new session is set on school setup.
3. Backup or export critical fee reports before mass moves.

Promote

1. Select source class/section and target class/section.
2. Select students (or whole section).
3. Run Promote.
4. Verify rolls and fee profiles in the new class.
5. Update class fees for the new session if amounts changed.

Passout

1. Select graduating students.
2. Run Passout / alumni action.
3. Confirm they no longer appear in active class lists.
4. Keep fee dues collection policy clear for any outstanding balance.

Import / hidden

1. Import — bring students from a file or previous snapshot when offered.
2. Hidden — review archived / hidden students; restore only when intentional.

Tips

• Do not promote mid-fee-month without deciding who owes the old class rate.
• Re-assign class teachers after promote.